{"id":3301,"date":"2021-08-31T13:07:30","date_gmt":"2021-08-31T13:07:30","guid":{"rendered":"https:\/\/permsecure.com\/?p=3301"},"modified":"2024-12-18T13:17:18","modified_gmt":"2024-12-18T13:17:18","slug":"dark-data-about-the-data-load-and-how-to-face-it","status":"publish","type":"post","link":"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/","title":{"rendered":"Dark Data \u2013 About the Data Load and how to face it"},"content":{"rendered":"\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained padding-inline-C2G2 padding-inline-M-C0G1 padding-top-pe-full\"><figure class=\"wp-block-post-featured-image\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"500\" src=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"\" style=\"object-fit:cover;\" srcset=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg.webp 750w, https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg-300x200.webp 300w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/figure>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex padding-top-1em\"><div class=\"wp-block-avatar\"><img alt='Christoph Schulze Avatar' src='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-40x40.png' srcset='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-80x80.png 2x' class='avatar avatar-40 photo wp-block-avatar__image' height='40' width='40' \/><\/div>\n\n<div class=\"wp-block-post-author padding-left-1em\"><div class=\"wp-block-post-author__content\"><p class=\"wp-block-post-author__name\">Christoph Schulze<\/p><\/div><\/div>\n\n<div class=\"wp-block-post-date padding-left-1em\"><time datetime=\"2021-08-31T13:07:30+00:00\">08\/31\/2021<\/time><\/div><\/div>\n\n\n<h2 class=\"wp-block-post-title padding-bottom-0_25em padding-top-0_25em\">Dark Data \u2013 About the Data Load and how to face it<\/h2>\n\n\n<div class=\"wp-block-group is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-f56a869c wp-block-group-is-layout-flex align-items-S-flex-start flex-flow-S-column\">\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-arrow-left is-style-outline is-style-outline--1\"><a class=\"wp-block-button__link has-basics-4-color has-text-color has-link-color has-border-color has-basics-4-border-color wp-element-button\" href=\"\/en\/knowledge\/\" style=\"border-width:2px\">All articles<\/a><\/div>\n<\/div>\n\n\n<div class=\"taxonomy-category wp-block-button wp-block-button__link has-primary-3-background-color has-background wp-element-button wp-block-post-terms margin-left-C0G1 margin-left-S-C0G0 margin-top-S-C0G1\"><a href=\"https:\/\/permsecure.com\/en\/wissen\/#category-fileserver-en\/\" rel=\"tag\">Fileserver<\/a><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained padding-block-pe-full padding-inline-C2G2 padding-inline-M-C0G1\">\n<p>In our customer projects, we repeatedly experience a wide variety of file storage structures. But there is always one common denominator: a very high proportion of legacy data.<\/p>\n\n\n\n<p>Data is constantly captured, stored and therefore filed. After some time, nobody thinks about the data anymore and it remains contained in the structures of the storage systems or file servers. Nowadays, this data is also called \u201cdark data\u201d.<\/p>\n\n\n\n<p>In this article, we will look at how this happens, what the consequences are, and finally, how to face the problem.<\/p>\n\n\n<div class=\"table-of-contents\"><h3>Content<\/h3><ul><li class=\"h2\"><a href=\"#the-situation\">The Situation<\/a><\/li><li class=\"h2\"><a href=\"#the-problem\">The Problem<\/a><\/li><li class=\"h2\"><a href=\"#get-in-touch-with-us\">Get in touch with us<\/a><\/li><li class=\"h2\"><a href=\"#the-way-out\">The Way Out<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">The Situation<\/h2>\n\n\n\n<p>Organizations are struggling to make sense of exponentially growing volumes of unstructured data. With annual growth rates of 25-30%, managing the sheer volume is top of mind.<\/p>\n\n\n\n<p>A user with 5,000 files in 2016 now has between 15,000 and 19,000 files. If growth remains constant, it will only take 4 to 5 more years for the original file quantity to increase tenfold.<\/p>\n\n\n\n<p>At the same time, the gap between the amount of legacy data that is no longer used and the productive data is increasing.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-full-white-color has-secondary-4-background-color has-text-color has-background has-link-color wp-elements-8cedf1ac624732673894007bef57edee is-layout-flow wp-block-group-is-layout-flow padding-block-pe-full padding-inline-C1G2 padding-inline-M-C0G1\">\n<div class=\"wp-block-group is-background has-secondary-4-background-color has-background is-layout-flow wp-block-group-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-group is-content-justification-space-between is-nowrap is-layout-flex wp-container-core-group-is-layout-0dfbf163 wp-block-group-is-layout-flex align-items-flex-start flex-flow-S-column\">\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-bottom-S-1em width-C5G0 width-S-C10G0\">\n<h2 class=\"wp-block-heading toc-ignore has-h-1-font-size padding-bottom-0_5em\">Get the Whitepaper!<\/h2>\n\n\n\n<p>Deepen your knowledge with our Whitepaper on NTFS Best Practices.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow width-C5G0 width-M-C6G0 width-S-C12G0\"><div class=\"wpforms-container wpforms-block wpforms-block-eca6757a-a186-4ce6-b491-f4e4ca6efff6 wpforms-render-modern\" id=\"wpforms-3161\"><form id=\"wpforms-form-3161\" class=\"wpforms-validate wpforms-form wpforms-ajax-form\" data-formid=\"3161\" method=\"post\" enctype=\"multipart\/form-data\" action=\"\/en\/wp-json\/wp\/v2\/posts\/3301\" data-token=\"1be9de989ec98f32f2403821d7d9dfae\" data-token-time=\"1776675258\"><noscript class=\"wpforms-error-noscript\">Please enable JavaScript in your browser to complete this form.<\/noscript><div id=\"wpforms-error-noscript\" style=\"display: none;\">Please enable JavaScript in your browser to complete this form.<\/div><div class=\"wpforms-field-container\"><div id=\"wpforms-3161-field_4-container\" class=\"wpforms-field wpforms-field-text\" data-field-id=\"4\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3161-field_4\" aria-hidden=\"false\">First Name <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"text\" id=\"wpforms-3161-field_4\" class=\"wpforms-field-large wpforms-field-required\" name=\"wpforms[fields][4]\" placeholder=\"First Name*\" aria-errormessage=\"wpforms-3161-field_4-error\" required><\/div><div id=\"wpforms-3161-field_5-container\" class=\"wpforms-field wpforms-field-text\" data-field-id=\"5\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3161-field_5\" aria-hidden=\"false\">Last Name <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"text\" id=\"wpforms-3161-field_5\" class=\"wpforms-field-large wpforms-field-required\" name=\"wpforms[fields][5]\" placeholder=\"Last Name*\" aria-errormessage=\"wpforms-3161-field_5-error\" required><\/div><div id=\"wpforms-3161-field_2-container\" class=\"wpforms-field wpforms-field-email\" data-field-id=\"2\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3161-field_2\" aria-hidden=\"false\">E-mail* <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"email\" id=\"wpforms-3161-field_2\" class=\"wpforms-field-large wpforms-field-required\" data-rule-restricted-email=\"1\" name=\"wpforms[fields][2]\" placeholder=\"E-mail*\" spellcheck=\"false\" aria-errormessage=\"wpforms-3161-field_2-error\" required><\/div>\t\t<div id=\"wpforms-3161-field_1-container\"\n\t\t\tclass=\"wpforms-field wpforms-field-text\"\n\t\t\tdata-field-type=\"text\"\n\t\t\tdata-field-id=\"1\"\n\t\t\t>\n\t\t\t<label class=\"wpforms-field-label\" for=\"wpforms-3161-field_1\" >Company E-mail* Conditions<\/label>\n\t\t\t<input type=\"text\" id=\"wpforms-3161-field_1\" class=\"wpforms-field-medium\" name=\"wpforms[fields][1]\" >\n\t\t<\/div>\n\t\t<div id=\"wpforms-3161-field_3-container\" class=\"wpforms-field wpforms-field-text\" data-field-id=\"3\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3161-field_3\" aria-hidden=\"false\">Company<\/label><input type=\"text\" id=\"wpforms-3161-field_3\" class=\"wpforms-field-large\" name=\"wpforms[fields][3]\" placeholder=\"Company\" aria-errormessage=\"wpforms-3161-field_3-error\" ><\/div><div id=\"wpforms-3161-field_6-container\" class=\"wpforms-field wpforms-field-checkbox color-secondary-1 has-copy-s-font-size\" data-field-id=\"6\"><fieldset><legend class=\"wpforms-field-label wpforms-label-hide\" aria-hidden=\"false\">Terms and Conditions <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/legend><ul id=\"wpforms-3161-field_6\" class=\"wpforms-field-required\"><li class=\"choice-1 depth-1\"><input type=\"checkbox\" id=\"wpforms-3161-field_6_1\" name=\"wpforms[fields][6][]\" value=\"I accept the privacy policy.\" aria-errormessage=\"wpforms-3161-field_6_1-error\" required ><label class=\"wpforms-field-label-inline\" for=\"wpforms-3161-field_6_1\">I accept the privacy policy.<\/label><\/li><\/ul><\/fieldset><\/div><script>\n\t\t\t\t( function() {\n\t\t\t\t\tconst style = document.createElement( 'style' );\n\t\t\t\t\tstyle.appendChild( document.createTextNode( '#wpforms-3161-field_1-container { position: absolute !important; overflow: hidden !important; display: inline !important; height: 1px !important; width: 1px !important; z-index: -1000 !important; padding: 0 !important; } #wpforms-3161-field_1-container input { visibility: hidden; } #wpforms-conversational-form-page #wpforms-3161-field_1-container label { counter-increment: none; }' ) );\n\t\t\t\t\tdocument.head.appendChild( style );\n\t\t\t\t\tdocument.currentScript?.remove();\n\t\t\t\t} )();\n\t\t\t<\/script><\/div><!-- .wpforms-field-container --><div class=\"wpforms-submit-container\" ><input type=\"hidden\" name=\"wpforms[id]\" value=\"3161\"><input type=\"hidden\" name=\"page_title\" value=\"\"><input type=\"hidden\" name=\"page_url\" value=\"https:\/\/permsecure.com\/en\/wp-json\/wp\/v2\/posts\/3301\"><input type=\"hidden\" name=\"url_referer\" value=\"\"><button type=\"submit\" name=\"wpforms[submit]\" id=\"wpforms-submit-3161\" class=\"wpforms-submit has-secondary-3-background-color\" data-alt-text=\"Please wait...\" data-submit-text=\"Submit\" aria-live=\"assertive\" value=\"wpforms-submit\">Submit<\/button><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/permsecure.com\/wp-content\/plugins\/wpforms\/assets\/images\/submit-spin.svg\" class=\"wpforms-submit-spinner\" style=\"display: none;\" width=\"26\" height=\"26\" alt=\"Loading\"><\/div><\/form><\/div>  <!-- .wpforms-container --><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained padding-block-pe-full padding-inline-C2G2 padding-inline-M-C0G1\">\n<h2 class=\"wp-block-heading\">The Problem<\/h2>\n\n\n\n<p>Significant consequential costs are caused to the companies not only with regard to storage space and backup \u2013 rather, efficiency and satisfaction of the employees in the departments suffer. This effect will be explained in the following.<\/p>\n\n\n\n<p>Based on categorization by projects, processes and departments, flat structures are recommended for organizing file storage: the \u201cclick paths\u201d are short and access rights are simple.<\/p>\n\n\n\n<p>In contrast, permSECURE\u2019s many years of project experience show that companies are creating deeper and deeper \u2013 and thus inevitably more confusing \u2013 directory structures to cope with data storage (the data \u201csinks\u201d deeper and deeper, so to speak). This means that the goal of providing users with short paths in flat structures is missed by \u201cmiles\u201d.<\/p>\n\n\n\n<p>Instead, the paths become longer and longer and finding the right(!) files becomes increasingly time-consuming. 10 minutes of additional daily time for file search costs 625,000 \u20ac per year in a company with 500 employees (at 250 working days and 30 \u20ac hourly rate).<\/p>\n\n\n\n<p>Moreover, as folder structures become more complex, transparency decreases and the likelihood of deviating access rights at lower levels (inheritance breaks) increases. Incorrectly set permissions, however, pose a significant risk for data misuse. Finally, in the event of data loss in a complicated system, the effort and cost of restoring the files, folder structures and access permissions are enormous.<\/p>\n<\/div>\n\n\n\n<div id=\"contact-form\" class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-full-white-color has-secondary-4-background-color has-text-color has-background has-link-color wp-elements-af085e2eb3cb784d8b55c42a86d5ba58 is-layout-flow wp-block-group-is-layout-flow padding-block-pe-full padding-inline-C1G2 padding-inline-M-C0G1\">\n<div class=\"wp-block-group is-background has-secondary-4-background-color has-background is-layout-flow wp-block-group-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-group is-content-justification-space-between is-nowrap is-layout-flex wp-container-core-group-is-layout-0dfbf163 wp-block-group-is-layout-flex align-items-flex-start flex-flow-S-column\">\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-bottom-S-1em width-C5G0 width-S-C10G0\">\n<h2 class=\"wp-block-heading is-style-h2 has-h-1-font-size padding-bottom-0_5em\">Get in touch with us<\/h2>\n\n\n\n<p>Do you have any questions about our products or services? Do you need support?<\/p>\n\n\n\n<p>We will be happy to help you!<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow width-C5G0 width-M-C6G0 width-S-C12G0\"><div class=\"wpforms-container wpforms-block wpforms-block-eca6757a-a186-4ce6-b491-f4e4ca6efff6 wpforms-render-modern\" id=\"wpforms-3146\"><form id=\"wpforms-form-3146\" class=\"wpforms-validate wpforms-form wpforms-ajax-form\" data-formid=\"3146\" method=\"post\" enctype=\"multipart\/form-data\" action=\"\/en\/wp-json\/wp\/v2\/posts\/3301\" data-token=\"3964176a4a73235ccb4767765322ce1c\" data-token-time=\"1776675258\"><noscript class=\"wpforms-error-noscript\">Please enable JavaScript in your browser to complete this form.<\/noscript><div id=\"wpforms-error-noscript\" style=\"display: none;\">Please enable JavaScript in your browser to complete this form.<\/div><div class=\"wpforms-field-container\"><div id=\"wpforms-3146-field_4-container\" class=\"wpforms-field wpforms-field-text\" data-field-id=\"4\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3146-field_4\" aria-hidden=\"false\">First Name <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"text\" id=\"wpforms-3146-field_4\" class=\"wpforms-field-large wpforms-field-required\" name=\"wpforms[fields][4]\" placeholder=\"First Name*\" aria-errormessage=\"wpforms-3146-field_4-error\" required><\/div><div id=\"wpforms-3146-field_5-container\" class=\"wpforms-field wpforms-field-text\" data-field-id=\"5\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3146-field_5\" aria-hidden=\"false\">Last Name <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"text\" id=\"wpforms-3146-field_5\" class=\"wpforms-field-large wpforms-field-required\" name=\"wpforms[fields][5]\" placeholder=\"Last Name*\" aria-errormessage=\"wpforms-3146-field_5-error\" required><\/div><div id=\"wpforms-3146-field_2-container\" class=\"wpforms-field wpforms-field-email\" data-field-id=\"2\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3146-field_2\" aria-hidden=\"false\">E-mail* <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"email\" id=\"wpforms-3146-field_2\" class=\"wpforms-field-large wpforms-field-required\" data-rule-restricted-email=\"1\" name=\"wpforms[fields][2]\" placeholder=\"E-mail*\" spellcheck=\"false\" aria-errormessage=\"wpforms-3146-field_2-error\" required><\/div>\t\t<div id=\"wpforms-3146-field_1-container\"\n\t\t\tclass=\"wpforms-field wpforms-field-text\"\n\t\t\tdata-field-type=\"text\"\n\t\t\tdata-field-id=\"1\"\n\t\t\t>\n\t\t\t<label class=\"wpforms-field-label\" for=\"wpforms-3146-field_1\" >Company First and<\/label>\n\t\t\t<input type=\"text\" id=\"wpforms-3146-field_1\" class=\"wpforms-field-medium\" name=\"wpforms[fields][1]\" >\n\t\t<\/div>\n\t\t<div id=\"wpforms-3146-field_3-container\" class=\"wpforms-field wpforms-field-text\" data-field-id=\"3\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3146-field_3\" aria-hidden=\"false\">Company <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><input type=\"text\" id=\"wpforms-3146-field_3\" class=\"wpforms-field-large wpforms-field-required\" name=\"wpforms[fields][3]\" placeholder=\"Company*\" aria-errormessage=\"wpforms-3146-field_3-error\" required><\/div><div id=\"wpforms-3146-field_7-container\" class=\"wpforms-field wpforms-field-textarea\" data-field-id=\"7\"><label class=\"wpforms-field-label wpforms-label-hide\" for=\"wpforms-3146-field_7\" aria-hidden=\"false\">Nachricht <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/label><textarea id=\"wpforms-3146-field_7\" class=\"wpforms-field-large wpforms-field-required\" name=\"wpforms[fields][7]\" placeholder=\"Message*\" aria-errormessage=\"wpforms-3146-field_7-error\" required><\/textarea><\/div><div id=\"wpforms-3146-field_6-container\" class=\"wpforms-field wpforms-field-checkbox color-secondary-1 has-copy-s-font-size\" data-field-id=\"6\"><fieldset><legend class=\"wpforms-field-label wpforms-label-hide\" aria-hidden=\"false\">Terms and Conditions <span class=\"wpforms-required-label\" aria-hidden=\"true\">*<\/span><\/legend><ul id=\"wpforms-3146-field_6\" class=\"wpforms-field-required\"><li class=\"choice-1 depth-1\"><input type=\"checkbox\" id=\"wpforms-3146-field_6_1\" name=\"wpforms[fields][6][]\" value=\"I accept the privacy policy.\" aria-errormessage=\"wpforms-3146-field_6_1-error\" required ><label class=\"wpforms-field-label-inline\" for=\"wpforms-3146-field_6_1\">I accept the privacy policy.<\/label><\/li><\/ul><\/fieldset><\/div><script>\n\t\t\t\t( function() {\n\t\t\t\t\tconst style = document.createElement( 'style' );\n\t\t\t\t\tstyle.appendChild( document.createTextNode( '#wpforms-3161-field_1-container,#wpforms-3146-field_1-container { position: absolute !important; overflow: hidden !important; display: inline !important; height: 1px !important; width: 1px !important; z-index: -1000 !important; padding: 0 !important; } #wpforms-3161-field_1-container,#wpforms-3146-field_1-container input { visibility: hidden; } #wpforms-conversational-form-page #wpforms-3161-field_1-container,#wpforms-3146-field_1-container label { counter-increment: none; }' ) );\n\t\t\t\t\tdocument.head.appendChild( style );\n\t\t\t\t\tdocument.currentScript?.remove();\n\t\t\t\t} )();\n\t\t\t<\/script><\/div><!-- .wpforms-field-container --><div class=\"wpforms-submit-container\" ><input type=\"hidden\" name=\"wpforms[id]\" value=\"3146\"><input type=\"hidden\" name=\"page_title\" value=\"\"><input type=\"hidden\" name=\"page_url\" value=\"https:\/\/permsecure.com\/en\/wp-json\/wp\/v2\/posts\/3301\"><input type=\"hidden\" name=\"url_referer\" value=\"\"><button type=\"submit\" name=\"wpforms[submit]\" id=\"wpforms-submit-3146\" class=\"wpforms-submit has-secondary-3-background-color\" data-alt-text=\"Please wait...\" data-submit-text=\"Submit\" aria-live=\"assertive\" value=\"wpforms-submit\">Submit<\/button><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/permsecure.com\/wp-content\/plugins\/wpforms\/assets\/images\/submit-spin.svg\" class=\"wpforms-submit-spinner\" style=\"display: none;\" width=\"26\" height=\"26\" alt=\"Loading\"><\/div><\/form><\/div>  <!-- .wpforms-container --><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained padding-block-pe-full padding-inline-C2G2 padding-inline-M-C0G1\">\n<h2 class=\"wp-block-heading\">The Way Out<\/h2>\n\n\n\n<p>The way out of the chaos is via the departments, because they suffer every day from uncontrolled growth in the directory structure. If the people responsible for the departments are given suitable strategies and tools, they will be more than willing to clean up the mess. Many long for a lean and clear directory tree!<\/p>\n\n\n\n<p>To achieve this goal, the files and folders that are no longer needed must be removed from the workspace automatically, because cleaning up by hand is obviously impossible with these volumes of data.<\/p>\n\n\n\n<p>Ideally, all data that has exceeded a certain age is moved script-based to a separate parallel area and emptied folders are automatically deleted. However, users can independently switch to this legacy data archive via central links and retrieve files in their productive workspace at any time. They do not need any support from the IT department for this.<\/p>\n\n\n\n<p>It is the departments themselves that decide when data is old, what the folder structures should look like, and who gets access rights to it. The prerequisite for this is a sustainably designed file repository as well as reliable and easy-to-use analysis and self-service tools.<\/p>\n\n\n\n<p>permSECURE offers all this together: Modular tools for analysis, optimization and cleanup of file shares as well as individual consulting (every system is different!) on the way to the most suitable folder structure. We recommend to design this as flat as possible to keep dependencies within the directory structure low. Then, for example, project or application folders that are no longer needed can be removed from the structure without complications. Access Based Enumeration (ABE) should be activated in such a structure so that employees only see those folders for which they have access rights.<\/p>\n\n\n\n<p>The reward for the effort is more satisfied colleagues who also work more efficiently and cost-effectively.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-basics-1-background-color has-background is-content-justification-space-between is-nowrap is-layout-flex wp-container-core-group-is-layout-0dfbf163 wp-block-group-is-layout-flex padding-block-pe-full padding-inline-C1G2\">\n<div class=\"wp-block-group is-background has-basics-1-background-color has-background is-layout-flow wp-block-group-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-5054138e wp-block-group-is-layout-flex width-C2G0\"><div class=\"wp-block-avatar max-width-150px width-C2G0\"><img alt='Christoph Schulze Avatar' src='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-128x128.png' srcset='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-256x256.png 2x' class='avatar avatar-128 photo wp-block-avatar__image' height='128' width='128' \/><\/div><\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow width-C8G0\">\n<p class=\"has-h-3-font-size\">About the Author<\/p>\n\n\n\n<p>Christoph Schulze is a Senior Consultant at permSECURE. He has been designing and supporting file server projects and helping customers to optimise their authorisation concepts since 2011.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained padding-block-pe-full padding-inline-C0G1\">\n<p class=\"has-text-align-center has-h-1-font-size padding-bottom-0_5em\">Related Articles<\/p>\n\n\n\n<div class=\"wp-block-query is-layout-flow wp-block-query-is-layout-flow width-C12G1\"><ul class=\"columns-3 wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-2fc57c17 wp-block-post-template-is-layout-grid display-flex flex-flow-M-column flex-flow-row\"><li class=\"wp-block-post post-3298 post type-post status-publish format-standard has-post-thumbnail hentry category-fileserver-en tag-fileserver\">\n\n<div class=\"wp-block-group has-border-color has-full-white-background-color has-background is-layout-flow wp-block-group-is-layout-flow display-flex flex-flow-column margin-bottom-M-C0G1 margin-right-C0G1 overflow-hidden padding-bottom-C0G1 width-C4G0 width-M-C12G0 display-flex flex-flow-M-column flex-flow-row\" style=\"border-color:var(--theme-color-basics-2);border-width:1px;border-radius:7px;\"><figure class=\"wp-block-post-featured-image padding-left-M-C0G1 padding-left-S-C0G0 padding-top-M-C0G1 padding-top-S-C0G0 width-M-C6G0 width-S-C12G0\"><a href=\"https:\/\/permsecure.com\/en\/modify-permissions-protect-permission-endpoints-in-ntfs-using-modify-plus\/\" target=\"_self\"  ><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"500\" src=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/11\/Modify.jpg\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Modify Permissions \u2013 Protect Permission Endpoints in NTFS using Modify Plus\" style=\"object-fit:cover;\" srcset=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/11\/Modify.jpg 750w, https:\/\/permsecure.com\/wp-content\/uploads\/2021\/11\/Modify-300x200.jpg 300w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-inline-C0G1 padding-top-1em\"><div class=\"taxonomy-category has-link-color wp-elements-57bb6342f41bb39ba3f65dd8300fffbc wp-block-post-terms has-text-color has-basics-3-color padding-bottom-0_5em pointer-events-none text-decoration-none\"><a href=\"https:\/\/permsecure.com\/en\/wissen\/#category-fileserver-en\/\" rel=\"tag\">Fileserver<\/a><\/div>\n\n<h2 class=\"has-link-color wp-elements-211ad1cc0f2e5d4e47476b0f3c1e7f56 wp-block-post-title has-text-color has-basics-6-color has-h-4-font-size\"><a href=\"https:\/\/permsecure.com\/en\/modify-permissions-protect-permission-endpoints-in-ntfs-using-modify-plus\/\" target=\"_self\" >Modify Permissions \u2013 Protect Permission Endpoints in NTFS using Modify Plus<\/a><\/h2>\n\n<div class=\"wp-block-post-excerpt padding-bottom-1em\"><p class=\"wp-block-post-excerpt__excerpt\">In Microsoft Windows networks, permissions on the file server can be assigned either via share permissions or NTFS permissions. A combination of both types of permissions is also possible. However, NTFS permissions are predominantly used, since access can be controlled more granularly. As a rule,<\/p><p class=\"wp-block-post-excerpt__more-text\"><a class=\"wp-block-post-excerpt__more-link\" href=\"https:\/\/permsecure.com\/en\/modify-permissions-protect-permission-endpoints-in-ntfs-using-modify-plus\/\">Show full article<\/a><\/p><\/div><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex padding-inline-C0G1\"><div class=\"wp-block-avatar\"><img alt='Christoph Schulze Avatar' src='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-50x50.png' srcset='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-100x100.png 2x' class='avatar avatar-50 photo wp-block-avatar__image' height='50' width='50' \/><\/div>\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-left-0_5em\"><div class=\"wp-block-post-date has-copy-s-font-size\"><time datetime=\"2021-11-17T08:03:00+00:00\">17.11.2021<\/time><\/div>\n\n<div class=\"wp-block-post-author-name has-copy-s-font-size\">Christoph Schulze<\/div><\/div>\n<\/div>\n<\/div>\n\n<\/li><li class=\"wp-block-post post-3301 post type-post status-publish format-standard has-post-thumbnail hentry category-fileserver-en tag-data-retention-featured tag-fileserver tag-fileserver-featured-en tag-persuite-featured\">\n\n<div class=\"wp-block-group has-border-color has-full-white-background-color has-background is-layout-flow wp-block-group-is-layout-flow display-flex flex-flow-column margin-bottom-M-C0G1 margin-right-C0G1 overflow-hidden padding-bottom-C0G1 width-C4G0 width-M-C12G0 display-flex flex-flow-M-column flex-flow-row\" style=\"border-color:var(--theme-color-basics-2);border-width:1px;border-radius:7px;\"><figure class=\"wp-block-post-featured-image padding-left-M-C0G1 padding-left-S-C0G0 padding-top-M-C0G1 padding-top-S-C0G0 width-M-C6G0 width-S-C12G0\"><a href=\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\" target=\"_self\"  ><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"500\" src=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Dark Data \u2013 About the Data Load and how to face it\" style=\"object-fit:cover;\" srcset=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg.webp 750w, https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg-300x200.webp 300w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-inline-C0G1 padding-top-1em\"><div class=\"taxonomy-category has-link-color wp-elements-57bb6342f41bb39ba3f65dd8300fffbc wp-block-post-terms has-text-color has-basics-3-color padding-bottom-0_5em pointer-events-none text-decoration-none\"><a href=\"https:\/\/permsecure.com\/en\/wissen\/#category-fileserver-en\/\" rel=\"tag\">Fileserver<\/a><\/div>\n\n<h2 class=\"has-link-color wp-elements-211ad1cc0f2e5d4e47476b0f3c1e7f56 wp-block-post-title has-text-color has-basics-6-color has-h-4-font-size\"><a href=\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\" target=\"_self\" >Dark Data \u2013 About the Data Load and how to face it<\/a><\/h2>\n\n<div class=\"wp-block-post-excerpt padding-bottom-1em\"><p class=\"wp-block-post-excerpt__excerpt\">In our customer projects, we repeatedly experience a wide variety of file storage structures. But there is always one common denominator: a very high proportion of legacy data. Data is constantly captured, stored and therefore filed. After some time, nobody thinks about the data<\/p><p class=\"wp-block-post-excerpt__more-text\"><a class=\"wp-block-post-excerpt__more-link\" href=\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\">Show full article<\/a><\/p><\/div><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex padding-inline-C0G1\"><div class=\"wp-block-avatar\"><img alt='Christoph Schulze Avatar' src='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-50x50.png' srcset='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-100x100.png 2x' class='avatar avatar-50 photo wp-block-avatar__image' height='50' width='50' \/><\/div>\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-left-0_5em\"><div class=\"wp-block-post-date has-copy-s-font-size\"><time datetime=\"2021-08-31T13:07:30+00:00\">31.08.2021<\/time><\/div>\n\n<div class=\"wp-block-post-author-name has-copy-s-font-size\">Christoph Schulze<\/div><\/div>\n<\/div>\n<\/div>\n\n<\/li><li class=\"wp-block-post post-3307 post type-post status-publish format-standard has-post-thumbnail hentry category-fileserver-en tag-data-retention-featured tag-fileserver tag-fileserver-featured-en\">\n\n<div class=\"wp-block-group has-border-color has-full-white-background-color has-background is-layout-flow wp-block-group-is-layout-flow display-flex flex-flow-column margin-bottom-M-C0G1 margin-right-C0G1 overflow-hidden padding-bottom-C0G1 width-C4G0 width-M-C12G0 display-flex flex-flow-M-column flex-flow-row\" style=\"border-color:var(--theme-color-basics-2);border-width:1px;border-radius:7px;\"><figure class=\"wp-block-post-featured-image padding-left-M-C0G1 padding-left-S-C0G0 padding-top-M-C0G1 padding-top-S-C0G0 width-M-C6G0 width-S-C12G0\"><a href=\"https:\/\/permsecure.com\/en\/file-server-migration-or-permission-optimization-best-practice\/\" target=\"_self\"  ><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"500\" src=\"https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/Filemigration.jpg.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Fileserver Migration or Permission Optimization \u2013 Best Practice\" style=\"object-fit:cover;\" srcset=\"https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/Filemigration.jpg.webp 750w, https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/Filemigration.jpg-300x200.webp 300w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-inline-C0G1 padding-top-1em\"><div class=\"taxonomy-category has-link-color wp-elements-57bb6342f41bb39ba3f65dd8300fffbc wp-block-post-terms has-text-color has-basics-3-color padding-bottom-0_5em pointer-events-none text-decoration-none\"><a href=\"https:\/\/permsecure.com\/en\/wissen\/#category-fileserver-en\/\" rel=\"tag\">Fileserver<\/a><\/div>\n\n<h2 class=\"has-link-color wp-elements-211ad1cc0f2e5d4e47476b0f3c1e7f56 wp-block-post-title has-text-color has-basics-6-color has-h-4-font-size\"><a href=\"https:\/\/permsecure.com\/en\/file-server-migration-or-permission-optimization-best-practice\/\" target=\"_self\" >Fileserver Migration or Permission Optimization \u2013 Best Practice<\/a><\/h2>\n\n<div class=\"wp-block-post-excerpt padding-bottom-1em\"><p class=\"wp-block-post-excerpt__excerpt\">Almost every company uses fileservers to make data available to employees. Over the years, the amount of data grows continuously. At the same time, the permissions on the individual folder structures are constantly changing. New employees are given permissions, in the best case obsolete permissions<\/p><p class=\"wp-block-post-excerpt__more-text\"><a class=\"wp-block-post-excerpt__more-link\" href=\"https:\/\/permsecure.com\/en\/file-server-migration-or-permission-optimization-best-practice\/\">Show full article<\/a><\/p><\/div><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex padding-inline-C0G1\"><div class=\"wp-block-avatar\"><img alt='Christoph Schulze Avatar' src='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-50x50.png' srcset='https:\/\/permsecure.com\/wp-content\/uploads\/2024\/11\/cropped-Christoph-Schulze-Circle-Portrait-100x100.png 2x' class='avatar avatar-50 photo wp-block-avatar__image' height='50' width='50' \/><\/div>\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow padding-left-0_5em\"><div class=\"wp-block-post-date has-copy-s-font-size\"><time datetime=\"2021-06-13T09:45:00+00:00\">13.06.2021<\/time><\/div>\n\n<div class=\"wp-block-post-author-name has-copy-s-font-size\">Christoph Schulze<\/div><\/div>\n<\/div>\n<\/div>\n\n<\/li><\/ul><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>In our customer projects, we repeatedly experience a wide variety of file storage structures. But there is always one common denominator: a very high proportion of legacy data. Data is constantly captured, stored and therefore filed. After some time, nobody thinks about the data&hellip;<\/p>\n","protected":false},"author":2,"featured_media":3503,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[48],"tags":[52,58,54,51],"class_list":["post-3301","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-fileserver-en","tag-data-retention-featured","tag-fileserver","tag-fileserver-featured-en","tag-persuite-featured"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Dark Data \u2013 About the Data Load and how to face it - permSECURE GmbH - development<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Dark Data \u2013 About the Data Load and how to face it - permSECURE GmbH - development\" \/>\n<meta property=\"og:description\" content=\"In our customer projects, we repeatedly experience a wide variety of file storage structures. But there is always one common denominator: a very high proportion of legacy data. Data is constantly captured, stored and therefore filed. After some time, nobody thinks about the data&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\" \/>\n<meta property=\"og:site_name\" content=\"permSECURE GmbH - development\" \/>\n<meta property=\"article:published_time\" content=\"2021-08-31T13:07:30+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-12-18T13:17:18+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"750\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Christoph Schulze\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Christoph Schulze\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\"},\"author\":{\"name\":\"Christoph Schulze\",\"@id\":\"https:\/\/permsecure.com\/en\/#\/schema\/person\/57b78beb019d7bb82c18d141de8f8a1e\"},\"headline\":\"Dark Data \u2013 About the Data Load and how to face it\",\"datePublished\":\"2021-08-31T13:07:30+00:00\",\"dateModified\":\"2024-12-18T13:17:18+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\"},\"wordCount\":760,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/permsecure.com\/en\/#organization\"},\"image\":{\"@id\":\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/permsecure.com\/wp-content\/uploads\/2021\/08\/DarkData.jpg.webp\",\"keywords\":[\"data retention featured\",\"Fileserver\",\"fileserver featured\",\"perSUITE featured\"],\"articleSection\":[\"Fileserver\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\",\"url\":\"https:\/\/permsecure.com\/en\/dark-data-about-the-data-load-and-how-to-face-it\/\",\"name\":\"Dark Data \u2013 About the Data Load and how to face it - 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