Data Retention
Do you want to improve your file system and implement a strategy for the sensible handling of old data?
In most companies, folder structures and file repositories grow over many years. Your employees lose the overview and at the same time expensive, high-performance storage space becomes scarce. That’s why we offer a simple solution to improve your filing and folder structure. Our solution can be configured and ready for use in just two to four hours!
How does Data Retention work?
Optimization of old files
Time-controlled jobs are used to continuously check folder structures for old data, which is then removed from storage. Or separate entire folders (e.g. completed projects) on an ad hoc basis.
Exclusion of directories
Sometimes not all folders should be separated according to their file age, especially in project structures this is rather disadvantageous – simply exclude these directories.
Cleaning up the passive area
If users still need to edit a file in the active structure, data copied back into the passive area is cleaned up.
tenfold connection
We can connect our solution directly to tenfold via the tenfold PowerShell plugin. This gives you access to all solutions that optimize your file system within one interface.
Why Data Retention?
Improved overview
Unclear and outdated files are removed so that they are no longer visible. What remains is the data that is important for your work.
Greater efficiency
As only the relevant data is stored in the directories, work efficiency increases significantly.
Lower costs for data storage
Move your old data to cheaper storage and optimize your backups.
More control over file systems
Simplified and tidy folder structures give you more control over your file system and its permissions.

Get support with data separation now!
How we proceed with data separation
We separate data primarily based on its age. This addresses the problem of old data and also offers added value for users and administrators. Using PowerShell scripts, you can divide your folder structures into an active and a passive area based on the age of the files. This ensures that the NTFS permissions in the passive area are identical to the active area, but that users can only access the separated, old data in read-only mode.
This results in a kind of “file server archive” in which users have access to old data. If a file needs to be edited again, the user is able to copy it back to the active area. It is also ensured that the file copied back disappears in the passive area. As a result, your active folder storage remains clear and transparent, is much easier to manage and you are able to move the passive area to cheaper data carriers. Backups of the file system are also significantly optimized.
In order to provide a complete solution for your user and authorization management, we can connect our data separation directly to tenfold via the PowerShell plugin and run it from there.

Request an offer now!
Get in touch with us
Do you have any questions about our products or services? Do you need support?
We will be happy to help you!
More information on the topic
-
Dark Data – About the Data Load and how to face it
In our customer projects, we repeatedly experience a wide variety of file storage structures. But there is always one common denominator: a very high proportion of legacy data. Data is constantly captured, stored and therefore filed. After some time, nobody thinks about the data…
-
Fileserver Migration or Permission Optimization – Best Practice
Almost every company uses fileservers to make data available to employees. Over the years, the amount of data grows continuously. At the same time, the permissions on the individual folder structures are constantly changing. New employees are given permissions, in the best case obsolete permissions…
permSECURE GmbH
Storkower Straße 115 A
10407 Berlin
Germany
Contact
+49 30 3642803 0
info@permsecure.com
MO-FR 08:00–17:00
© 2024 permSECURE GmbH | All rights reserved | Website by .kloos