Data Retention

Do you want to improve your file system and implement a strategy for the sensible handling of old data?
In most companies, folder structures and file repositories grow over many years. Your employees lose the overview and at the same time expensive, high-performance storage space becomes scarce. That’s why we offer a simple solution to improve your filing and folder structure. Our solution can be configured and ready for use in just two to four hours!

How does Data Retention work?

Optimization of old files

Time-controlled jobs are used to continuously check folder structures for old data, which is then removed from storage. Or separate entire folders (e.g. completed projects) on an ad hoc basis.

Exclusion of directories

Sometimes not all folders should be separated according to their file age, especially in project structures this is rather disadvantageous – simply exclude these directories.

Cleaning up the passive area

If users still need to edit a file in the active structure, data copied back into the passive area is cleaned up.

tenfold connection

We can connect our solution directly to tenfold via the tenfold PowerShell plugin. This gives you access to all solutions that optimize your file system within one interface.

Why Data Retention?

Improved overview

Unclear and outdated files are removed so that they are no longer visible. What remains is the data that is important for your work.

Greater efficiency

As only the relevant data is stored in the directories, work efficiency increases significantly.

Lower costs for data storage

Move your old data to cheaper storage and optimize your backups.

More control over file systems

Simplified and tidy folder structures give you more control over your file system and its permissions.

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How we proceed with data separation

We separate data primarily based on its age. This addresses the problem of old data and also offers added value for users and administrators. Using PowerShell scripts, you can divide your folder structures into an active and a passive area based on the age of the files. This ensures that the NTFS permissions in the passive area are identical to the active area, but that users can only access the separated, old data in read-only mode.

This results in a kind of “file server archive” in which users have access to old data. If a file needs to be edited again, the user is able to copy it back to the active area. It is also ensured that the file copied back disappears in the passive area. As a result, your active folder storage remains clear and transparent, is much easier to manage and you are able to move the passive area to cheaper data carriers. Backups of the file system are also significantly optimized.

In order to provide a complete solution for your user and authorization management, we can connect our data separation directly to tenfold via the PowerShell plugin and run it from there.

permSECURE GmbH is a young company that focuses on customer interests. Possible solutions are presented, and the best solution for the customer is developed together. Quick assistance or responses to inquiries are the norm. Unlike larger companies, there is still a “short communication path” here.

Pierre Grein  
System Integration, Wasserverband Eifel-Rur

We faced the challenge of optimizing our file server permissions. The company permSECURE GmbH supported us with their software solution permSUITE. The implementation was always professional and straightforward, from planning to going live. The expertise of the company permSECURE GmbH makes it the first point of contact for all topics related to file servers.

Ralf Gessner
Team Leader System & Network, Aug. Winkhaus GmbH & Co. KG

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