Data Retention
Folder structures and file storage in companies usually grow over many years. In the process, new data is created again and again and the file system grows more and more over time. This circumstance sometimes leads to different problems from different perspectives.
From the IT department’s point of view, the high-performance, expensive storage space is running out, while users lose track of their data due to the large number of folders and old files. Nevertheless, the mountain of data continues to grow unstoppably.
Separation of Data by Age
We have developed a solution that addresses the problem of legacy data and also generates added value for everyone, users and administrators. Based on PowerShell scripts, you can divide your folder structures into an active and a passive area based on their file age. This ensures that the NTFS permissions in the passive area are identical to the active area, but users still have read-only access to the separated, old data.
This results in a kind of “file server archive” in which users have access to old data. If a file needs to be edited again, the user is able to copy it back to the active area. Additionally, it is ensured that the file copied back disappears into the passive area.
This keeps your active folder stores clear and transparent, makes them much easier to manage, and enables you to move the passive area to less expensive media. Also the backups of the file system are optimized additionally still substantially.
To provide a holistically rounded solution for your user and permission management, we can connect our data separation directly to tenfold via the PowerShell plugin (more information) and execute it through that.
Would you like to improve the situation in your file system and implement a strategy for the outflow of old data? Feel free to contact us and make an appointment. In just two to four hours, our solution will be configured and ready for use.
Functions - Overview
Optimization of old Files
Via time-controlled jobs, folder structures are continuously checked for old data and these are swapped out. Or separate entire folders (e.g. completed projects) ad hoc.
Exclusions from Directories
Sometimes not all folders should be divided according to their file age. Especially in project structures this is rather disadvantageous. Simply exclude these directories.
Adjustment of the passive Area
If users still need a file in the active structure for editing, data copied back is cleaned up in the passive area.
tenfold Connection
Via the tenfold PowerShell plugin we can connect our solution directly to tenfold. This way you have all solutions that optimize your file system within one interface!
Why Data Retention?
More Transparency
Unclear and outdated files are removed from the field of view. What remains is the data that is important for your work.
More
Transparency
Unclear and outdated files are removed from the field of view. What remains is the data that is important for your work.
More
Transparency
Unclear and outdated files are removed from the field of view. What remains is the data that is important for your work.
Since only the relevant data is stored in the directories, the efficiency of the work increases significantly.
More Efficiency
Since only the relevant data is stored in the directories, the efficiency of the work increases significantly.
More
Efficiency
More
Efficiency
Since only the relevant data is stored in the directories, the efficiency of the work increases significantly.
Less Costs
Offload your old data to cheaper storage and optimize your backups.
Less
Costs
Offload your old data to cheaper storage and optimize your backups.
Less
Costs
Offload your old data to cheaper storage and optimize your backups.
Simplified and tidy folder structures increase your control over your file system and its permissions.
More Control
Simplified and tidy folder structures increase your control over your file system and its permissions.
More
Control
More
Control
Simplified and tidy folder structures increase your control over your file system and its permissions.
